Thank you email after an interview

Congratulations – you received an interview for the job of your dreams and answered every single question the interviewer asked you.

Now it’s just time to go home and wait for your phone to ring, isn’t it?

Not if you actually want to get the job.

Your next step after leaving the interview should be to send your interviewer a thank you email. It doesn’t have to be elaborate or poetic, but you do need to thank them for taking the time to speak to you.

Why should you write a thank you email?

A A survey of Career Builder employers found that 22 percent of employers were less likely to offer a respondent a job if they don’t receive a thank you letter.

86 percent of the same employers feel that a missing thank you letter indicates a lack of ambition and follow-up.

Sending a thank you letter is another opportunity to sell yourself and your skills and stand out from the crowd.

It shows how much you care about the job and can improve the balance in your favor when there is close competition between some candidates.

What should you include in your thank you email?

Now that you know why you should email your interviewer, what should you include? Some things to keep in mind might be:

  • Name of your interviewer – Please make sure to address the hiring manager by name and double-check that you have spelled it correctly. It is not a good idea to start an email with “Hello Interviewer”.
  • The position you interviewed for – You may have interviewed a number of candidates for different roles. Make it easy for them to remember you quickly.
  • The name of the company – This is a danger to avoid, especially if you are using a template letter to send your thank you notes.
  • What you can offer the company – Write what you can do for them, not what they can do for you.
  • A link to your resume (or LinkedIn profile) – Even if a copy of your resume is on file, providing a link to a digital copy of this information can make it easier for your interviewer to find you. If you have created a public résumé in Resumonk, you can share this link in the signature of your e-mail.
  • An unforgettable detail from your interview – Add something to your email that differentiates you from the other people your interviewer may have spoken to that day. This could be an indication of a tricky question you answered, a debate you and the interviewer had, or something you didn’t talk about, like a shared hometown or favorite sports team.

When should you send your thank you email?

Do not wait more than 24 hours to send your thank you email.

It is best to send it shortly after your interview. Not only does a quick follow-up look good in the eyes of the recruiter, but all the details are fresh in your head so you are less likely to make mistakes with names or titles.

What should you leave out of your thank you email?

There are a few things that you definitely shouldn’t include in your thank you email:

  • Your expectations – Don’t ask about salaries, bonuses, or parking spaces unless they have already offered you the job. Save these questions for your personal discussions.
  • Typing error – Nothing looks worse than typing errors or glaring grammatical errors in your thank you email. Proofreading, proofreading and then proofreading again. Then have someone else proofread it, just for a good measure.
  • Speak text – Do not end your sentences with smileys or use a short form like “LOL” etc.
  • Deadlines or ultimatums – In this particular email, do not tell your interviewer that you expect a response by a specific date or time. Remember that you will send this shortly after your interview and it will be some time before a final decision is made. Do not rush at this moment.

Thank you email template

If you’re not a strong writer or aren’t sure where to start, here’s a quick template that you can easily customize to make the perfect thank you email for your interviewer.

Your subject line should always start with “Thank you”. If you want to add a little more detail, include the title of the position you interviewed for, e.g. B .:

Thank you – interview with the content writer

Start with a simple greeting and introduction. Write your interviewer’s name as they imagined – use their first name if they did so during the interview. Otherwise, use the last name and the appropriate honor, e.g. B. Mr./Ms./Mrs. Etc.

Dear (name of interviewer),

Thank you for taking the time to speak to me today about the possibility of (position name) with (company name).

I enjoyed talking to you about this (detail to remind the interviewer who you are).

I’m really excited about the opportunity to join the (company name) team and can’t wait to get to work (what you bring to the company – marketing, customer generation, etc.).

I look forward to hearing from you soon to learn more about the next steps in your hiring process. If you need any further information from me, please do not hesitate to contact me.


(Your name)


Then just proofread until you are sure there are no errors and hit submit. As simple as that.

Make that extra effort and stand out from all the other applicants. All the best for your job search!

Published by Sarah Landrum

Millennial career expert Sarah Landrum is a freelance writer and founder of Punched Clocks, a career and lifestyle blog for millennials looking for career happiness and success.